Outdoor Event Chair

The Outdoor Event Chair is a member of the Troop Committee who provides leadership on the logistical arrangements of our outdoor events and campouts.

There is substantial possibility for confusion as to the role of this position. The “Outdoor Chair” is not responsible for outdoor skills instruction—that is a duty of the Trail Guide or his designee. The Outdoor Event Chair is also not responsible for the implementation of all outdoor activities. Individual activities will have a leader on point, and substantial responsibility for planning and implementation rests with the Officer’s Conference (i.e. the youth leadership).

Nevertheless, the Outdoor Event Chair is an important member of the troop’s adult leadership team. He is involved in the research and reservation of sites, advises on the planning requirements, and encourages the completion of our planning process. For Troop-wide activities and Woodlands Trail activities, the Outdoor Event Team will be actively engaged with the Trail Guides in the planning of the event, coordinating the schedule from the Trail Guide team with details such as equipment, reservations, supplies, and food arrangements.

The Outdoor Event Chair is responsible for supervising designated grub masters, providing guidance as to our troop’s best practices in outdoor meal planning.

Qualifications

• Christian age 21 or older
• Registered Adult (or eligible to be registered)
• Agree to the Shepherd's Church Volunteer Covenant and qualified for service

Core Duties

• Research and assist in reservation of sites for outdoor events.
• Maintains our outdoor event planning process, and advises other leaders (youth and adult) as to that process. Maintain records and notes regarding camp sites for future troop reference.
• Maintain guidelines regarding meal planning, and provide supervision to event grub masters.
• Assist with calendaring, RSVPing, and administrative paperwork process for outdoor events.
• Provide leadership to the outdoor event team.

Additional Responsibilities

• As a member of the troop leadership, pay active attention to troop business and be able to accurately and thoughtfully represent the troop to others in the church and community.
• Complete Peak 1 and Peak 2 trainings during first year of service.

Timing of Duties

• There are not weekly duties at the troop meetings for the Outdoor Event Chair. However, the Outdoor Event Chair should be available for Monday meetings when needed based on the topic(s) of the meeting.
• Most duties of the Outdoor Event Chair are completed outside of the meeting time. This may include being on-campus outside of meeting times.
• The Outdoor Event Chair is encouraged to attend campouts and activities. However, the Chair is not responsible for the final-stage implementation of all outdoor events.

Position Attributes